Applying for Graduation
Applications for Master’s degrees and Engineering Certificates
Application for PhD degree
Please note:
- Details are sent out via email by the OAS Office each degree cycle.
- Names are purged from the Degree System after each degree cycle. A student who misses the degree deadlines must apply again for the following degree cycle.
- Degrees are posted after the conferral date and it may take four weeks or longer for degrees to be posted to a transcript.
- Diplomas are mailed eight to ten weeks after graduation. More information can be found here.
Graduate Student Requests
All requests typically take 5-7 business days for processing.
(Penn Engineering Online students should email their program directly with all requests. Do not use the links below.)
For pdf forms, please download/open the form in your pdf reader to access the fillable fields. Handwritten forms will not be accepted.
For google forms, please use your Penn email address to access the form. External email addresses will not be granted access.
Leave of Absence (LOA) Requests:
- Leave of Absence Request
- Return from Leave of Absence Request
(Return requests should be made at least 30 days in advance of the term beginning that a student wishes to return.)
Grad Engineering Forms and Petitions
- Petition for Action Form
- AFS Form
- CPT Form
- Transfer of Course Credit
- Transfer to Another Master’s Program
- Dual Master’s Degrees within Engineering
- Dual Major under Master of Science in Engineering
- Withdraw from the University/a Program
- Update program’s Expected Graduation Date
Path Forms (link here) include:
- Petition to Withdraw from a Course
- Add/change a concentration (if applicable)
- Apply for a certificate
- Add a Master’s in passing for a PhD degree student
- FERPA updates
- PhD graduate milestone forms
- Transcript requests
Letter Requests for students and alumni (request here):
The Office of the University Registrar will provide letters standard verification including a student’s name of record with Penn, graduate program(s), degree type(s), dates of attendance, enrollment/full-time status*, and/or degree conferral date(s). Credentialing information, accreditation information, tuition & fees information, and/or loan information letters can also be provided. Those requiring letters for H1-B visa purposes would be able to request a letter with the Office of the University Registrar after the degree is awarded (once awarded, this will show at the top of the transcript).
*Enrollment verification is not provided for future terms. If a student has advance registered for a future term, an advance registration verification letter can be provided.
Other types of letters and whom to request from:
- Learned course material for specific courses and what was learned in that course. This must be requested to the student’s program.
- Travel Letters for international students returning to the US from overseas. This must be requested from the student’s program.
- Invitation letters to the May Ceremonies. International Students may follow instructions on the ISSS webpage for a visitor template to use and further information on what you should do to invite guests.
- Forms for external insurance/loans to provide enrollment verification: please email registrar@engineering.upenn.edu.
If you have questions, please email grad-affairs@engineering.upenn.edu with your specific request and we’ll let you know how to proceed.